Notice: Further to State letter ENV 5/1.12 - 22/34, kindly note that the deadline for submission of documentation has been extended to 27 June 2022.
Documentation that your Government/Organization may wish to submit for discussion at the meeting should be forwarded electronically, in Microsoft Word format, to ICAO Headquarters, Montréal (email@example.com, with a copy to firstname.lastname@example.org) as soon as practicable and no later than 27 June 2022.
This will ensure timely translation and electronic distribution for full consideration by participants prior to the meeting. It is important to note that the deadline for submission of documentation will be strictly enforced and no documentation will be accepted after this deadline. Working papers from States and international organizations received after the deadline of 27 June 2022 will be considered as information papers, and information papers will not be accepted from the starting date of the meeting (19 July 2022).
Working papers should be brief, action oriented and focussed and limited to four pages of new text, including any appendices. As a matter of policy, working papers of more than four pages and information papers are no longer translated by the Organization. Longer papers will have to be presented as information papers in their original language(s) only. If the subject of such longer papers is considered essential to the meeting's work, a summary of not more than four pages should be produced for translation.
Documentation received from international organizations will be distributed only in the language or languages in which they are submitted. You are further encouraged, as far as possible, to submit documentation in more than one language of the meeting (Arabic, Chinese, English, French, Russian, and Spanish).
Documentation for the meeting will be placed on this webpage on an ongoing basis, including the Summary of Discussions for respective Agenda Items during the meeting. This meeting will be conducted on a paper-free basis as much as possible and no documentation posted electronically prior to the meeting will be distributed in hard copy.
Download the WP template here (.docx file)
Download the IP template here (.docx file)