Harmonized Terminology
LIST OF BASIC TERMS AND THEIR DEFINITIONS RELATED TO DATA AND INFORMATION MANAGEMENT AND USE ACTIVITIES
The list of definitions provided below is not exhaustive and it is expected that this list will expand in the future. It is provided as a bridge between relevant ISO/ED definitions and the English language, to support the review of all relevant ICAO documents, to improve consistency and move them one step closer to SWIM environment by applying a more harmonised approach to all data and information activities. The definitions provided below indicate basic terms related to data and information management and use activities. Where terms may have conflicting definitions in different Annexes these are explained as shown below. Where conflicting terms or definitions are used in Annexes it is recommended that these should be indicated and defined accordingly in the specific publication.
| Terms | Definitions | Related | Replaces |
| Assemble | A process of merging data from multiple sources into a database and establishing a baseline for subsequent processing. The assemble phase includes checking the data and ensuring that detected errors and omissions are rectified. | Collect | |
| Collect | Group data or information from one or more sources. | Assemble | |
| Create | Bring data or information into existence. | Generate, Produce | |
| Derive | Obtain data or information by applying a sequence of steps on existing data or information other than direct retrieval. | Process | |
| Disseminate | Spread data or information widely. | ||
| Distribute | Convey data or information over a computer network. | Convey | |
| Exchange | Send and/or receive data or information. | ||
| Information management | The process of providing information products, which includes a number of data and information activities, such as collection, procesing and/or exchange. | ||
| Originate | The process of creating a data element or amending the value of an existing data element. | Capture, Generate, Produce, Create, Detect | |
| Process | A series of actions performed on data or information in a defined manner leading to the accomplishment of an expected result. | Assemble, Derive | |
| Provide | Make data or information available. | ||
| Select | Filter data or information from one or more sources. | ||
| Store | Keep data or information for future use. | Retain | |
| Translate | The process of changing how information is expressed. | ||
| Update | Edit data or information previously created. | ||
| Validate | Confirm through the provision of objective evidence, that the requirements for a specific intended use or application have been fulfilled (ISO 9000*). | ||
| Verify | Confirm through the provision of objective evidence, that specified requirements have been fulfilled (ISO 9000*). Note.— The term “verified” is used to designate the corresponding status. |