Guidelines for the Preparation of Working Papers and Deadlines for Submission

- Templates for processing Working Papers and Information Papers

 

To ensure the quality and consistency of presentation, guidelines have been prepared to assist States/Organizations in the preparation of working papers to be submitted to the Assembly. Guidelines and templates are available at the Assembly website (http://www.icao.int/A41) under “Documentation”.

 

Documentation that your Government or Organization may wish to submit for discussion at the meeting should be forwarded electronically, in Microsoft Word format, to ICAO by e-mail at Assembly41-WP@icao.int as soon as possible but no later than the established deadlines as per 9.3 d) below.

 

In compliance with previous decisions of the Council to enhance the efficiency and effectiveness of the work of the Assembly, the following guidelines will be applied for documentation:

 

a) Working papers should be brief, action-oriented and concise, and must adhere to a strict four-page limit for text. Working papers that do not propose any substantive action will be reclassified as information papers and will not be translated. The Member State concerned will be informed accordingly.

 

b) ICAO will be performing some light editing of the texts submitted to ensure that templates have been used correctly, scanning the texts to correct the most obvious format errors, making minor editorial changes in the texts to clarify ICAO-related titles and document references, and correcting spelling errors.

 

c) In order to minimize delays in the availability of documents to be presented to the Assembly, the papers will be published non-simultaneously whereas both the original submissions and the English versions will be published first followed by the other language versions as soon as they are available.

 

d) The following deadlines for submission of working papers will be strictly enforced:

 

- 2 August 2022 for the submission of working papers by Member States, to be considered by the Assembly. Member States are requested to respect this deadline so that working papers can be translated and published in all working languages before 13 September 2022. Working papers from Member States will be considered final on submission to the Secretariat and no revisions will be accepted.

 

- 2 August 2022 for the submission of working papers by international organizations in all ICAO working languages as provided by the international organizations.

 

- Working papers from States and international organizations received after the deadline of 2 August 2022 will be considered as information papers.

 

- 13 September 2022 for the submission of information papers from Member States and international organizations, which are NOT intended to be considered by the Assembly and will be published in the ICAO language versions provided by the States. Changes to information papers will not be accepted after this date.

 

e) Member States and international organizations submitting working papers are requested to indicate only one agenda item to which the paper relates to (please refer to A41-WP/1 for the agenda items on the provisional agenda of the Assembly).

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