Guidelines regarding the preparation of Working papers/Information papers

To ensure the quality and consistency of presentation, the following guidelines have been prepared to assist States/Organizations in the preparation of working papers to be submitted to the Conference.

 

Submission of working papers

 

-To facilitate the timely reproduction of documentation and its use by the meeting, you are requested to observe the rules governing the format, content and length of working papers as outlined herein. It is important to note that the deadline for submission of documentation will be strictly enforced and no additional documentation will be accepted for distribution at the site of the meeting.
-All documents should be submitted electronically in Microsoft Word format to anconf13-papers@icao.int. The following table presents the governing rules of the deadlines for the submission and translation of documentation received from States and international organizations.

 

Submissions

before

14 August 2018

Submissions between

14 August and

14 September 2018

Submissions

after

14 September 2018

States Working Papers (WPs)Translated by ICAO and published in 6 languages

Published in the language(s)* in which they are submitted

 

 

 

 

 

Will not be processed.

Information Papers (IPs)

 

Published in the language(s)* in which they are submitted

International

Organizations

(IOs)

Working Papers

(WPs)

 

Published in the language(s)* in which they are submitted

Information Papers (IPs)

 

Published in the language(s)* in which they are submitted

 * English version should be included as a minimum

 

-Working papers should be brief, action oriented and concise, and must adhere to a four–page limit for new text including appendices. Working papers that do not propose any substantive action will be reclassified as information papers and will not be translated. The States concerned will be informed accordingly.
-ICAO will be performing some light editing of the texts submitted to ensure that templates have been used correctly, scanning the texts to correct the most obvious format errors, making minor editorial changes in the texts to clarify ICAO-related titles and document references, and correcting spelling errors.
-While minor revisions could be made, processing of substantial changes cannot be guaranteed, and no further changes will be accepted after 14 September 2018.
-

Longer papers will be presented as information papers and will be published in the ICAO language versions provided. If the subject of such longer papers is considered essential to the meeting’s work, a summary of not more than four pages should be provided for translation.

 

Please select the appropriate template to prepare a paper for this conference. The paragraph numbering is automatic. 

 

 

Availability of working papers

 

- The documentation for the meeting will be placed on the ICAO website at https://www.icao.int/meetings/anconf13/pages/documentation.aspx on an ongoing basis. As time available for the discussion of the working papers is very limited due to the expected number of working papers, a presentation time of two minutes per working paper will be strictly adhered to; please prepare your introductions appropriately so that you make the most significant points within that time period.
- In order to minimize delays in the availability of documents to be presented to the Conference, the papers will be published non-simultaneously. Original submissions and the English versions will be published first, followed by the other language versions as soon as they are available.
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