Credentials are required for the Conference. Such credentials should be signed on behalf of the State or international organization concerned, by a person duly authorized to do so, giving the name and position of each member of the delegation and indicating the capacity in which he or she is to serve at the Conference (Contracting States: Chief Delegate, Alternate Chief Delegate, Delegate, Advisor; Non-Contracting States and international organizations: Chief Observer, Observer). The credentials may be sent in advance to the Secretary General or be deposited, when registering, with the Secretary of the Conference through the designated Credentials Coordinator.
Registration for the Conference and the Symposium will be common for those Conference participants attending both events. All participants are encouraged to register using the online registration form available on this site. For participants who have not registered online, a registration centre will be in operation at the ICAO Conference Centre located at the Headquarters premises on 13 from 1200 to 17 hours, and on 14 and 15 September 2008 from 0800 to 1700 hours, and daily from 16 to 20 September 2008 from 0830 to 1700 hours. At registration, every participant will be issued an identification badge, which will be required to access the Conference Centre and obtain the documentation.
In compliance with paragraph 3.19 of Annex 9 to the Convention on International Civil Aviation, Canada has already dispensed with the requirement of entrance visas for temporary visitors of a considerable number of States. However, those participants for whom visas continue to be required for entry into Canada are invited to take steps to obtain their visa in good time from the nearest Canadian authorities. In order to facilitate entry formalities upon arrival in Canada, it is suggested that participants carry with them a copy of the document notifying that they are representatives of their State at the Conference, and that they identify themselves as such to the Canadian Immigration authorities.