Information for delegates

Visa and entry requirements (only for on-site participants in a hybrid setting)

By means of the Immigration and Refugee Protection Regulations made under the Immigration and Refugee Protection Act, and in accordance with provision 3.20 of Annex 9 — Facilitation of the Chicago Convention, Canada has already dispensed with the requirement of entrance visas for temporary visitors of a considerable number of States. It should however be noted that, as of 15 March 2016, many visa-exempt visitors travelling to Canada by air will require an Electronic Travel Authorization (eTA). Those delegates for whom visas continue to be required for entry into Canada are invited to take steps to obtain these visas in good time from the nearest Canadian authorities. Please note that it is not possible to obtain entry visas upon arrival in Canada.


Credentials are required for the meeting. Such credentials should be signed on behalf of the State or international organization concerned, by a person duly authorized to do so, giving the name and position of each member of the delegation and indicating the capacity in which they are to serve at the meeting (Member States: Delegate, Alternate, Adviser; Non-Member States and international organizations: Observer). 

The credentials should preferably be sent by 11 September 2023 to the Secretary General or may be deposited, when registering on-site, with the Secretary of the meeting through the designated Credentials Coordinator. If the original credentials are not received by the time of registration, only a temporary identification badge will be issued.


A list of hotels and apartment hotels within reasonable distance from ICAO Headquarters as well as the map of downtown Montréal is available at the following webpage: It is strongly recommended that all delegates make hotel reservations as soon as possible.


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