Designation letters are required for the meeting and should be signed on behalf of the State, international organization or financial/donor institution concerned, by a person duly authorized to do so, giving the name and position of each member of the delegation. The original designation letters may be sent in advance to the Secretary General or sent by email to IWAF@icao.int.
By means of the Immigration and Refugee Protection Regulations made under the Immigration and Refugee Protection Act, and in accordance with paragraph 3.19 of Annex 9 — Facilitation of the Chicago Convention, Canada has dispensed with the requirement of entrance visas for temporary visitors for a considerable number of States. However, it should be noted that, as of 15 March 2016, many visa-exempt visitors travelling to Canada by air will require an Electronic Travel Authorization (eTA). Those delegates for whom visas continue to be required for entry into Canada are invited to take steps to obtain these visas in good time (at least four weeks prior to departure) from the nearest Canadian authorities. Please note that it is not possible to obtain entry visas upon arrival in Canada.
In order to facilitate entry formalities upon arrival in Canada, it is suggested that participants carry with them a copy of the document notifying that they are representatives at the 2016 World Aviation Forum, and that they identify themselves as such to the Canadian Immigration authorities.