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1.  Benefits of Becoming an Exhibitor

 
 Be part of an international symposium that will create new interactions within the aviation industry and other businesses or sectors that indirectly serve the aviation industry or vice versa when relating to data, analysis and aviation intelligence.
 
Take the unique opportunity at the ICAO Business Class 2014 Symposium, for marketing and showcasing your products and services to a public and private sector audience from around the world, as well as representatives from among ICAO’s 191 Member States. It will bring together the aviation industry and many others: international organizations, Information technology companies, air traffic controllers, pilots, and service providers.
 
Enhance the awareness of your brand’s products and/or services and network with senior officials from civil aviation administrations and executives from various industries during and after the event.
 
  

2.  Exhibition Dates, Times and Location

 

Exhibition hours:

Tuesday, 14 October from 09:00–19:30;

Wednesday, 15 October from 09:00–19:30;

Thursday, 16 October from 09:00–14:00.

 
The exhibition will be held in the conference section of ICAO Headquarters, Montréal, at the Foyer on the fourth floor. Sponsored hospitality events will take place in the exhibition areas.
 

 3. Exhibition Services

 
The following table shows the services provided by ICAO which are included in the exhibitor fee (see No. 4 below) and those services which are not.
 

Services
Included
in the Fee
Not
Included
in the Fee

Remarks
Carpeting the Symposium exhibition space(s)
 
Exhibition areas are carpeted. The ICAO building is air conditioned.
Electricity supply (one outlet per single space) with an extension cable and a multi-socket power bar
 
110V for a maximum of 15 ampere.
Electrical accessories (voltage transformers, etc.)
 
 
Computer accessories (printers, etc.)
 
 
Materials handling, drayage and storage of materials
 
Should be arranged through the ICAO appointed official exhibition services provider.
Transportation and customs services
 
Should be arranged through the ICAO appointed official customs broker.
Audio visual equipment
 
Should be arranged through the ICAO appointed official audio visual supplier.
Unlimited wireless Internet connection
 
 
24-hour security
 
Special security measures will be in place. ICAO is not, however, responsible for any loss or damage of property in the exhibition areas.
Exhibitor’s logo and description of the company’s products/services in the Symposium directory
 
 
Free delegate or exhibitor passes and Symposium bag
 
Two for each single Symposium exhibition space.
Invitation to sponsored breakfasts, coffee breaks, lunches and receptions
 
For Symposium exhibitors holding delegate or exhibitor  passes.
Daily cleaning of public areas
 
 
Symposium exhibition booth(s) and accessories (furniture, lighting, facia, etc.)
 
Must be rented through the ICAO appointed official exhibition services provider for 6×8 ft (2×2.5 m) and
8×8 ft (2.5×2.5 m) single exhibition spaces.

 

4.  Fees

 
Exhibitor
The exhibitor fee includes the Exhibition Services as outlined above (see No. 3) and an exhibition space(s) as follows:
Single exhibition space 10×10 feet (3×3 metres):    USD 7,000.
Single exhibition space 8×8 feet (2.5×2.5 metres):  USD 6,000.
 
 Important Notes
  • An ICAO recognized international organization will obtain a 15% discount on the exhibition space fee.
  • A company renting an 8×8 feet (2.5×2.5 metres) single exhibition space must order an ICAO-authorized booth and accessories (furniture, lighting, facia, etc.) through the ICAO appointed official exhibition services provider.
  • A company renting a 10×10 feet (3×3 metres) exhibition space can bring its own display. Display panels must not, however, be more than 8 feet (2.5 metres) high and any panels that height must not extend more than  3 feet (1 metre) from the back wall. Any side dividers utilized in the display should not be more than 3 feet (1 metre) high.
  • A company renting two adjoining exhibition spaces of any size will obtain a 10% discount and will also be entitled to bring its own display. Display panels must not, however, be more than 8 feet (2.5 metres) high and any panels that height must not extend more than 3 feet (1 metre) from the back wall. Any side dividers utilized in the display should not be more than 3 feet (1 metre) high.
 

5.  Making a Booking

 
Exhibition spaces  will be allocated on a first-come, first-served basis.
 


For more information, please consult the Exhibitor Agreement