Information for Delegates

Guidelines for the preparation of Working Papers and Deadlines for Submissions

(For Templates please click here)

For submitting Working Papers for translation: ​ ​31 August 2010
For submitting written Statements: ​14 September 2010
​For submitting Working/Information Papers not requiring translation: ​14 September 2010

To ensure the quality and consistency of presentation, guidelines have been prepared to assist States/Organizations in the preparation of working papers to be submitted to the Assembly.


Documentation that your Government or Organization may wish to submit for discussion at the meeting should be forwarded electronically, in Microsoft Word format, to ICAO by e-mail at as soon as possible. Working papers should be brief, action-oriented and focussed, with a four-page limit for new text, including any appendices. Only working papers submitted by States will be translated and should be received by ICAO no later than 31 August 2010, to ensure the timely translation prior to the Assembly. Working papers received between 1 and 14 September 2010 will not be translated and will be issued in the language or languages of submission.


Working papers received from international organizations will not be translated and will be issued only in the language or languages submitted; these papers must reach ICAO no later than 14 September 2010.


In compliance with a decision of the Council, the deadline for submission of documentation for translation will be strictly enforced, as it is important that all participants have access to the substantive part of Assembly documentation well in advance of the start of the Assembly. It is important to note therefore that there is no guarantee that working papers submitted after the deadline of 14 September will be available before the start of the Assembly or in time for deliberation of the item by the Assembly. You are encouraged to submit documentation in more than one of the languages of the meeting (i.e. Arabic, Chinese, English, French, Russian, and Spanish).



Share this page: