Requirements to be an  ICAO ICVM expert and USOAP auditor

​Type Computer-Based Training - CBT
​Schedule Starts upon enrolment confirmation email
​Duration There is no time limit to complete this course
​Location Web-based
​Programme Areas ICAO Universal Safety Oversight Audit Programme (USOAP)
​Fee

​The course is free for those nominated by States to participate in USOAP Activites (minimum 2 per year) and selected by ICAO as potential Auditors and ICVM experts.

For others: US$1500 for State nominees. $500 for additional enrolments in other audit areas.

​Website http://www.icao.int/usoapcma-cbt
​Contact Email etraining@icao.int
 

  • Who should apply

 

Nominees for the computer-based USOAP CMA Activities Training Course must be either:
  1. current USOAP auditors (to undergo all modules);
  2. experts nominated by States.
Essential qualifications and experience for new applicants:

 

  1. University degree, preferably in an aviation-related technical discipline, or equivalent qualifications and experience;
  2. Minimum experience:
    • for the areas of personnel licensing (PEL)/ aircraft operations (OPS), airworthiness (AIR), air navigation services (ANS) and aerodromes (AGA): minimum 5 years’ experience as an inspector working with in a civil aviation authority or a Regional Safety Oversight Organization (RSOO) as an inspector in the associated area; 
    • for the area of AIG: minimum 5 years’ experience as an investigator in an independent investigation authority.

 

Note: Additional criteria may be established (if applicable)

 

  1. working knowledge of the Convention on International Civil Aviation (Doc 7300) and its relevant Annexes, and other related documents including guidance material;
  2. working knowledge and experience related to civil aviation legislation and regulations, and familiarity with internationally recognized regulatory systems, such as those developed by the European Aviation Safety Agency (EASA), or the United States Federal Aviation Administration (FAA);
  3. working knowledge of States’ safety oversight systems and responsibilities of national/regional safety oversight organizations;
  4. good command of written and spoken English;
  5. ability to write clearly and concisely; and
  6. ability to use office automation equipment and contemporary computer software
Desirable qualifications and experience:
  1. knowledge of the ICAO organization, functions and activities;
  2. aviation industry experience, such as with an air operator, aviation training organization, approved design, production or maintenance organization, air traffic service provider, aerodrome operator or similar organizations;
  3. command of French and/or Spanish;
  4. knowledge of one of the other working languages of ICAO (Arabic, Chinese or Russian); and
  5. certification as an auditor.
Desirable personal attributes:
  1. objective and analytical;
  2. ethical and fair;
  3. good communication skills at all levels; tactful and decisive, with sound judgment; and
able to maintain harmonious working relationships in a multicultural environment and have an appreciation of, and sensitivity to, cultural differences.

 

  •  How to apply?

Send an email to etraining@icao.int providing details on the candidate, including his/her résumé. After reviewing the résumé, ICAO will advise whether the proposed candidate is eligible to take the course and, if so, will send a confirmation e‑mail with payment instructions.

 

 

Note:

 

Please note that participants who are nominated by States and have successfully completed the course may, upon request, be seconded to ICAO for on-the-job training (OJT) as an ICAO auditor. Once an expert has successfully completed his/her OJT, the State or recognized organization agrees to second the expert to ICAO for at least two missions (audit or other Continuous Monitoring Approach activity) per year, with each mission lasting approximately two weeks.​The selection process to go on OJT is dependant on a secondary (detailed) review of the individual's resume and if selected then an informal interview with the audit area expert. The audit area expert may or may not suggest the individual to participate on a USOAP activity.

 

Fellowships:​ ICAO offers fellowships in the form of reduced fees exclusively to participants from least developed countries and developing countries.  Please send your request to ICAO at etraining@icao.int. Within 10 working days, ICAO will inform you on your eligibility for fellowship.
  

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  • Background

To support the effective implementation of the ICAO USOAP Continuous Monitoring Approach, ICAO has developed computer-based training (CBT) for the experts nominated by Member States to learn the CMA methodology and the knowledge required in order to participate in CMA activities.

 

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  • Course objective

The objective of this e-course is to prepare qualified aviation experts from States or recognized international organizations to prepare for USOAP CMA activites, and to perform these activities (upon selection) , including ICAO coordinated validation missions (ICVMs) and USOAP audits in support of the USOAP CMA. This training is offered in compliance with the ICAO Safety Oversight Audit Manual (Doc 9735) which states that ICAO shall provide the required training to auditors and subject matter experts (SMEs) through CBT.

 

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  •   Learning objectives

Upon successful completion of the e-course, participants will be able to:

  1. describe and apply basic auditing techniques;
  2. describe the ICAO USOAP;
  3. describe the critical elements of an effective State safety oversight system;
  4. describe and use the USOAP audit tools;
  5. describe the conduct of an ICVM;
  6. recognize the essential content of the protocol questions in the specific audit areas (PEL, OPS, AIR, AIG, ANS and AGA);
  7. relate these protocol questions to the associated ICAO documents; and
  8. apply the auditing techniques and methodology in the specific audit areas (PEL, OPS, AIR, AIG, ANS and AGA).

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  •   Content and structure

The course is divided into four parts:

 

Part 1 ― Auditing basics modules
Effective communication, audit principles, audit techniques, team building, time management, public speaking

Part 2 ― USOAP audit modules

Overview of the ICAO USOAP, the critical elements of an effective State safety oversight system, and an overview of the USOAP audit tools

Part 3 ― ICVM modules

Evolution of USOAP to the CMA followed by ICVM establishment and implementation, process overview, pre-mission phase, on-site phase and post-mission phase

Part 4 ― Audit area modules

Personnel Licensing and training (PEL), Aircraft operations including dangerous goods (OPS including DG), airworthiness of aircraft ― Part 1 (AIR Part 1), aircraft accident and incident investigation (AIG), air navigation services (ANS),  and aerodromes and ground aids (AGA)

 

 

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  • Course evaluation
Quiz questions provide a knowledge evaluation for each module, and two separate exams allow confirmation of knowledge and understanding of practical use of the course content, including mandatory reading materials.
The course is divided into 3 steps:
  1. An exam covering Parts 1, 2 and 3 will be conducted at the end of Part 3. Participants are required to obtain a minimum score of 70%. A retake is allowed twice if the score is below 70%.
  2. Upon successful passing of the exam pertaining to Parts 1, 2 and 3, participants will then proceed to a knowledge test on a specific audit area, which is a pre-test and will qualify them to take Part 4 of the course. Participants are required to obtain a minimum score of 80% on their knowledge test. A retake is allowed twice if the score is below 80%.
  3. A final exam will be conducted at the end of the specific audit area module in Part 4 of the course. A minimum score of 80% is required to successfully complete Part 4. A retake is allowed twice if the score is below 80%.

Note: For all of the 3 steps, after 3 retakes, the candidate will be de-registered and may take the course again after a suggested time frame following the complete enrollment process (including the fees).


 

  • ICAO reference documents

ICAO reference documents will be available throughout the course and may be downloaded to facilitate self-study. These documents are an integral part of the course and should be thoroughly reviewed to complement the lessons learned. ICAO documents are valid for the period of the course only; ICAO will not provide any update to the ICAO documents after completion of the course.

 

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  • ICAO roster for ICVM experts and USOAP auditors
ICVM experts

 

Upon successful completion of the final exam and a positive detailed assessment of their resumes by audit area expert along with a successful informal interview, participants will be enlisted into the ICAO roster of ICVM experts and will be invited to participate in future ICVMs.
 
USOAP auditors
To be a USOAP auditor, participants who have passed the final exam will need to undergo the above process for selection and pass an on-the-job training (OJT), once selected to go on mission. The on-site audit OJT is led by a qualified ICAO staff member. Successful candidates will then be enlisted into the ICAO roster of USOAP auditors and will be invited to participate in future ICVMs and USOAP audits.

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  • System requirements
For Windows users: Explorer 6+ or Firefox 2+

 

For Mac users: Safari 2+
The course requires an active Internet connection and the capability to run FLASH applications (the course cannot be downloaded to a PC).
  • Additional information
Participants who have successfully completed the CBT (including the examination) will receive a Certificate of Completion, issued by ICAO.

 

Participants who have successfully completed the OJT will receive a certification as ICVM experts or Auditors.