International Civil Aviation Organization

World-wide CNS/ATM Systems

Implementation Conference

Rio de Janeiro, 11 – 15 May 1998

WW/MP-WP/2

11/5/98

ORGANIZATION OF THE CONFERENCE

(Presented by the Secretariat)

1.	Introduction

1.1	This paper describes the organizational arrangements which have been made for the World-wide CNS/ATM Systems Implementation Conference. They are in addition to those contained in the Directives to Divisional-type Air Navigation Meetings and Rules of Procedure for their Conduct (Doc 8143) and Directives of the Council concerning the Conduct of ICAO Meetings (Doc 7986) .

2.	Organization plan

2.1	A revised organization plan for the conference was sent to all Contracting States, non-Contracting States and designated international organizations with State letter M 8/1-98/10 dated 20 February 1998. This organization plan is presented in the appendix to this paper for final approval by the World-wide CNS/ATM Systems Implementation Conference. The plan provides for the establishment of one committee to deal with Agenda Items 1 to 7.

2.2	The plan shows the expected working rate and time within which the committee is expected to complete work on the agenda items. However, it is not intended to establish the precise periods to be spent on individual items. Adjustments to the plan throughout the conference will be determined as necessary by the co-ordinating group (see paragraph 4). The journal (as described in paragraph 6.4) will keep the conference fully informed of changes to the plan.

3.	Convening of the conference

3.1	The opening plenary meeting will be held in Pavilion 4 of the Riocentro Convention Centre, Rio de Janeiro, Brazil on Monday, 11 May 1998 at 1000 hours.

4.	Co-ordinating group

4.1	A co-ordinating group will be established in accordance with the Directives to Divisional-type Air Navigation Meeting and Rules of Procedure for their Conduct, Part III, paragraph 7.6. It will hold a brief meeting shortly after working hours each day, if necessary, to co-ordinate the work of the conference. The co-ordinating group will continuously monitor the progress of the work on the basis of the reports received from the committee regarding each day's activities and the future plans and needs.

WW/IMP-WP/2	– 2 –

5.	Working hours

5.1	In the light of experience at previous meetings, it is suggested that the working hours of the sessions be:

Mornings:	0930 to 1230 hours

Afternoons:	1430 to 1730 hours with the co-ordinating group meeting at 1745 hours.

There will be short coffee breaks in the middle of the morning and afternoon sessions.

6.	Documentation issued during the conference

6.1	The main documentation for the conference will be in the hands of the participants prior to the convening of the conference. The attention of delegations is drawn to the need for documentation which may arise during the course of the conference. Such documentation must be handed in to the Secretariat, as early as possible to allow a reasonable time for processing.

6.2	It should be noted that any working paper submitted during the conference will be reproduced in the original language, and translation will be provided if and when capacity permits. Working papers are papers submitted for consideration under specific agenda items. States and international organizations should prepare their working papers as either "action papers" or "information papers". The former will comprise working papers containing specific proposals for action. All other working papers will be deemed to be "information papers".

6.3	Delegates are invited to limit their requests for papers to the number required for working purposes since such papers are normally of temporary interest only.

6.4	Orders of business will be issued for plenary meetings only, i.e., the opening session and the approval of draft report including recommendations and conclusions under Agenda Item 7.

6.5	A journal — containing brief statements on the progress of the work, the arrangements for the conference and other matters of interest to delegates — will be distributed daily.

6.6	Report material in the format of a brief account of the discussions leading to the draft recommendations and conclusions formulated by the conference will be published daily. The report will be compiled progressively as the relevant agenda item discussions are concluded for approval by the conference on Friday, 15 May under Agenda Item 7. A yellow "report folder" cover will be issued to each participant for inclusion of the report.

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WW/IMP-WP/2

APPENDIX	APPENDIX

PROPOSED ORGANIZATION PLAN

TIME	MONDAY,

11 MAY 1998	TUESDAY,

12 MAY 1998	WEDNESDAY, 13 MAY 1998	THURSDAY, 14 MAY 1998	FRIDAY,

15 MAY 1998
09:30

to

10:45	Opening ceremony

(10:00)

Agenda Item 1: Overview of CNS/ATM systems	Agenda Item 2: Institutional issues	Agenda Item 3: Financial matters	Agenda Item 4: Technical co-operation challenges	Agenda Item 6: Training needs
10:45 to 11:15	COFFEE BREAK
11:15

to

12:30	Agenda Item 2: Institutional issues	Agenda Item 3: Financial matters	Agenda Item 4: Technical co-operation challenges	Agenda Item 6: Training needs
Opening of exhibition

(12:00) & lunch break
12:30 to 14:30	LUNCH BREAK AND EXHIBITION
14:30

to

15:45	Agenda Item 1: Overview of CNS/ATM systems (Continued)

Introductory presentations

Agenda Item 3: Financial matters	Agenda Item 3: Financial matters	Agenda Item 5: Legal aspects	Agenda Item 7: Review of conclusions

(All participants)
15:45 to 16:15	COFFEE BREAK
16:15

to

17:30	Agenda Item 3: Financial matters	Agenda Item 3: Financial matters	Agenda Item 5: Legal aspects	Agenda Item 7: Approval of report, including recommendations

(ICAO Contracting States only)

— END —